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Selecting the most suitable Preset then provides the user with pre-filled message text, designated participants, contentmeeting-sharing options, and integrated automations (including Jira comments). However, some of these settings, can be adjusted by the user (e.g. content of the message via “Templates”).
This approach streamlines communication by eliminating the need for the user to create a chat/conversation meeting and its content framework from the beginning.
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Presets for Meetings typically include pre-configured set content. However, individual messages can be modified, or you can select you can customize the meeting's purpose by directly editing the description. Alternatively, choose a different template from the available options.
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When scheduling a meeting, you can customize the sharing settings to control who can join the meeting right from the Jira issue. Especially when the message contains sensitive information, this feature comes in handy, as you can decide This is particularly useful for sensitive topics, enabling you to choose between public and private access.
🔐 Private: Meeting default permissions are respected, meaning only meeting attendees can access the meeting and its associated chat.
🏢 Public: Public access allows any user logged into their MS 365 account to join the meeting. Even those users being involved in the issue, but not explicitly invited to the meeting, may participate, if they choose.
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Knowing Checking your colleagues' availability in real - time availability before making a call can save before calling saves valuable time. To streamline optimize workflows and avoid switching among multiple eliminate the need to switch between tools, view MS Teams availabilities directly within the Jira's glance view.
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Our meetings integration sends a separate Outlook meeting invitation automatically whenever a meeting Whenever a meeting is scheduled directly from a Jira issue, our meetings integration automatically sends a separate Outlook meeting invitation.
Your meeting is conveniently accessible in Access your meeting details seamlessly through both your Jira and Microsoft Outlook calendar calendars (see: Work with Outlook calendars in Jira) and your Microsoft Outlook calendar. This ensures integrated approach maintains information consistency across all your work toolsapplications.
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Feature configuration
We provide primary configuration options at the admin level (refer to: admin configuration) along with some minor configurations available for individual users (refer to: user configuration).
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Meeting title and description
Date and time
Attendees
Permissions (to join the meeting)
Response options (response requested and hide attendees)
Useful links
Further information as well as the technical reference on shared office items can be found here: Sharing access to Microsoft 365 items