The new version of Outlook Calendars for Confluence comes with a new UI and new features. For Confluence Cloud this version is available since April 2021, for Confluence Server and Data Center it’s available since March 2022.
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❔ Why we’re relaunching Outlook Calendars for Confluence
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We attach great importance to our users' feedback. So, it was just time to start rethinking our app - to make it more user-friendly, provide more guidance within our product, make it more intuitive and especially even more applicable in our everyday working lives. Check out our use cases.
The new UI now enables you to easily navigate through our product, quickly take action and insert the right calendar with most suitable default settings. We want to avoid situations of inserting and deleting calendars again and again, because calendar templates have been misunderstood in the first place. Discover our features.
We further enhanced our existing features and developed new ones, too. Unfortunately, not all of the former features are available in the new version just yet - but they’re on our roadmap. Check our page out to learn more about the current status.
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🎯 New features overview
New UI and calendar templates
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We developed an UI that makes calendaring more intuitive again. Have all your relevant Jira and Outlook dates available right at a glance.
Quickly add new calendars and choose from our calendar templates via the gearwheel next to “Calendars” and choose from our calendar layouts.
Choose a calendar template
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Based on our new UI standards, we now offer an a new edit screen which makes it easier for you to pick and choose the right calendar template in the first place. Decide if you want to insert Outlook calendars or Jira dates - or even both. Go ahead!
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View naming
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While working on on the new release, we also decided to adapt our view naming to make it easier to naming for our calendar layouts. It is clearer now to decide on the right layout . Here is a table to let you know when sharing calendar dates with your team. Have a look on what changed:
Now | Then |
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List view | List view |
Calendar view | Agenda view |
available in calendar view | Resource view |
Timeline view | Scheduler view |
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Insert
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current user’s calendars: Outlook & Jira calendar
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Insert Choose a “Current user’s calendar” “Current user’s calendar” template and enable any team member members to also see their own personal data alongside with any other (Outlook) dates along with project-related data already shared when accessing the Confluence page.
This makes it easier for your team to plan and manage their days, when having all information right in one place. Additionally, decide on dedicated calendar permissions when sharing a “Current user’s calendar”.
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The same works with current user’s Jira dates
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So far, you can also insert all relevant Jira dates of any team member via our edit screen. This might be especially helpful for those Jira power users who are in charge to keep an eye on current milestones. Insert a calendar name e.g. “Current user’s calendar”for example Jira issues. Pick the calendar template “JQL issues”, set the respective JQL filter “assignee = currentuser()” and any team member accessing the Confluence page will also see their own personal Jira dates (e.g. issues with upcoming due date) together with project-related dates already shared.
Coming soon: There will be a separate button in our edit screen (see above) soon to take this action. There will be no need to insert complicated JQL filters which might especially helpful for our non-power users.
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Even decide, if . Either way, set calendar permissions, if required.
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Even decide if, for example, the respective Jira tickets/issues for that a specific user should be displayed based on their due date. This will make it easier for your team members to get a good overview of the most relevant and urgent Jira tickets to be worked on.
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Permission management: Outlook
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& Jira dates
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This is new! Whenever you insert a new Outlook calendar or Jira dates to your Confluence page or space, you can conveniently set respective calendar permissions.
Decide if everyone with access to the Confluence space or page can access the data shared.
Or if only those users with an access to Outlook or Jira (Microsoft 365 or Jira log-in) should can access shared calendar dates.
This setting will simplify working with calendars in Confluence for your team. Team members - independently of their Microsoft 365 or Jira log-in , - can still access and work with the calendar dates shared in Confluence.
Permission management: Jira dates
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The same works with Jira dates! Whenever you insert a new Jira calendar to your Confluence page or space, you can conveniently set respective calendar permissions.
Decide if everyone with access to the Confluence space or page can access the data shared.
Or if only those users with an access to Jira (Jira Log-in) should access shared calendar dates.
When working with Jira dates in Confluence, even team members with no Jira log-in can easily access relevant dates and informationWith the new release, we now allow admins to share calendar dates to anonymous user. Meaning that even non-Confluence users can access shared data on the Confluence page.
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Sharing of Jira information is only available for Confluence Cloud. |
💡 Learn more about the configuration options for admins.
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Add Microsoft Teams calendars (and Outlook group calendars)
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Work with Microsoft Teams channel calendars: Create Microsoft-Teams-native calendars and add them to any Confluence page or space. We also allow for an editing of your Teams calendars, if needed. The same goes with your Outlook group calendars!
💡 Learn more about the configuration options for admins.
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Book resources in Confluence
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Manage and adapt the calendar view in “General settings”. We recommend to now limit your view scope to today (if you want to book your meeting room at some point today) and turn on the “split resource” screen“Split resource” view (side-by-side view).
Here you go!
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Features which are not yet available
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📢 For our existing Cloud customers:
You can still use the existing macro with our Outlook Calendars for Confluence cloud app
Soon, you’ll be able to additionally use the new cloud app version (new UI, new features)
An upgrade guide will soon be available for you!
It’s our highest priority to ship everyone to the new version safely and conveniently. We’re here for you and happy to give you a helping hand whenever needed.
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Please provide us with your feedback if anything else you’re currently relying on in our current calendar app version will eventually be missing for now: Contact us. |
This is a brief overview about our features which are not yet available in the new cloud version:
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Outlook Calendars for Confluence app: new version vs. old version
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Features
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New version
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Old version
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Add (Outlook) group calendars
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✅
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Show Jira sprints as events
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✅
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Take over Outlook category colors
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✅
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Add Microsoft Teams Calendars
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❌
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See resources in your calendar view
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side-by-side-view
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You want to be up-to-date on our feature developments? Watch our Roadmap! |
Your feedback makes a difference!
As you might already know, our customers' feedback strongly influences our roadmap and decision-making process when it comes to the development of new features. This is why we’d love to hear your feedback on the following features.
How intensively are you:
📂 using our app translation?
Our existing (old) app version is available for German and French, but translatable in any other language, if needed. The new app release, however, will only be available in English. Would that influence the way you work with our app?
📬 using shared mailboxes?
Our existing (cloud) app version offers shared mailboxes in your Confluence calendars. Our new app release don’t (yet). How about your usage behavior concerning shared mailboxes? Are you already (mainly) working with the “new” group calendars function?
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📢 Upgrading on Confluence Cloud
Already embedded macro calendars won’t be effected by the change
The old macro is renamed into “Outlook Calendar (legacy)” (only available during transition process)
We strongly recommend to start using the new calendar macro (first choice in drop down)
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📢 Upgrading on Confluence Server and Data Center
You’ll get a complete migration of your calendars to the new version without any legacy calendars. Downgrading to the old versio is possible without any lack of data.