The Outlook availabilities area, visible Availabilities panel exists in each Jira issue sidebar view, is the heart of the app- either in the sidebar or the content area (see below).
It shows the calendar availabilities of users involved with this issue and suggests meeting times based in their Outlook calendar.
How does it work?
The screen panel is splitted in two features:divided into two sections
Involved persons
First it The first section shows the availabilities based on the Outlook calendar for each person. (see screenshot)
Based on the configuration, large avatars are mandatory persons, smaller avatars are configured as optional.
Next Meeting Slots
Meeting slots are automatical calculated on multiple factors and considerscurrent availability of the persons/users involved with this Jira issue. Persons with large avatars indicate a required person (see below).
Clicking an avatar will bring up a menu which will let you schedule a meeting with just this person or send a Microsoft Teams message.
Meeting suggestions
Meeting suggestions are automatically determined on multiple factors and consider:
- Outlook calendar entries
- Timezones of all users
- Configured working hours of the person
It gives two meeting You'll get two kind of suggestions:
- The first meeting time that works for you and all mandatory participants. required participants (all "large" avatars)
- The second one that works for everybody in the issue.everyone involved (all persons listed under "Involved Persons")
To schedule a meeting, just click on the time and it will open the Schedule Meeting dialog.
To configure the number of visible suggestions, please see the 📁 Project-Specific Configuration