Schedule Outlook or Microsoft Teams meetings and send calendar invites right in your Jira issue.
Schedule a meeting (simple mode)
Our meetings feature comes with a new UI and makes scheduling even more intuitive and transparent.
Follow steps to set-up a meeting in just a few seconds:
Open the meetings feature by clicking on the calendar icon
Let’s keep it simple for now and schedule the meeting in our simple mode (default)
Choose among the suggested meeting times
Our app shows all calendar availabilities of the persons involved based on their Outlook calendars (meeting suggestions also consider time zones of all users and configured working hours)
Check the calendar sidebar to get an overview about meetings before and after your planned time slot
Select the most suitable time → make it a Teams meeting (for sure) → add a description (if necessary) → decide if it should be a private/public meeting → make it a Jira comment (if you like) → … and send out the meeting invite
Sure, a separate Outlook meeting invitation is send out separately!
After sending the invite (Jira refreshes automatically) → our meetings panel will appear in the issue showing that a meeting has been scheduled (visible for all involved persons)
When the meeting is about to start → Join by clicking on the link in the panel
When the meeting has ended, all relevant data to the meeting (e.g. Teams Chats when the meeting was held via Teams) are also shown in the Jira issue
Schedule a meeting (advanced mode)
Change the meeting duration and set an individual date. Use known Outlook settings e.g. show the meeting as “free/busy”, choose a category, set reminder and / or decide on the Outlook sensitivity.
Meeting templates
Set-up templates for your meeting screens and save time for e.g. meetings which occur repetitively and have the same purpose. Content can be prepared and saved as a template in your project & global settings. By selecting the respective template in the meetings dialogue, the content will automatically displayed in the comment section. Sure, specific templates can be saved as a default.
Accessibility options / Jira comments
Public
Make it a public meeting and allow all users to join the meeting.
Private
Make it private and restrict the attendees to only those ones who are actually invited.
Call via Teams
Open the glance view via “People and Meetings” and see the availabilities of involved persons.
You can now either call them via Teams to talk things through or send a message and/or even schedule a meeting right away if there is an urgent matter to be discussed and solved.
Outlook Meetings panel
All involved persons to the issue can see that a meeting has been scheduled.
If allowed they can conveniently join as soon as it starts.
Chats from meetings scheduled via the app and held in Microsoft Teams are shown in the Jira issue, too. This is a real benefit when it comes to information sharing and documentation.
Prerequisites
Activation of Meetings feature by Jira admin → the feature works right away!
Works for Jira Cloud & Server (publicly available)
Works with Microsoft 365 (the calendar sync requires M365 log-in)