Team availabilities

We have consolidated two specific use cases in terms of team availabilities:

Provide information centrally (holiday calendar for all team members)
Check on team member’s availabilities

Provide information centrally (holiday calendar for all team members)

We recommend to insert this the calendar on space level.

Oftentimes, there is one person in a company or in a team that takes care and manages specific calendars centrally. Those calendars could be team members birthdays, company-related events and/or vacation leaves.

Data about birthdays or planned holidays for example, need to be provided for this person by the team members in order to be included in those “central” calendars and then shared with the rest of the team or the company. No one else can edit or include data. This can only be done by that particular person.

Of course, our Outlook Calendars for Confluence app can help you with that kind of use case.

Insert relevant shared Outlook calendars easily on Confluence space-level:

Of course, the calendar can also be inserted on page level, if desired. The procedure of how-to insert and add different Outlook calendars is the same.

Pro’s and Con’s

Easy set-up and integration on a Confluence space

Seamless integration in existing processes

One central source of information - available for the whole team

Dependency on one single person
(If that person leaves the company, calendars need to be manually copied to another person or calendars need to be set up again)

Check on team member’s availabilities

We recommend to insert the calendar rather on (project-related) page level.

A product relaunch is just around the corner and thus, a business project manager would need information about their team’s availability.

Availability is influenced by for example upcoming partner events, vacation leaves or even birthdays, as some team members might take a day off to celebrate. Also, it will be necessary to get an overview of your team member’s overall capacities influenced by the amount of Jira dates (such as Jira issues and projects).

Insert relevant shared Outlook calendars and Jira dates (e.g. issues) on Confluence page-level:

Pro’s and Con’s

Easy set-up and integration on a Confluence space

Seamless integration in existing processes

One central source of information - available for the whole team

Ability to quickly react to any changes during the process

Flexible work with calendars in Confluence

Team members take care of their calendar dates
(Are data reliable? Are calendars well maintained?)